The Direct Selling Audit Trail is essential to ensure MLM compliance. Therefore, it must be free from minute errors, which makes it more challenging. Although you can’t avoid these challenges, you can prepare for them by learning about the solutions beforehand.
Smart Tactics to Manage Huge Data Volume: As your MLM business grows, the number of distributors and their activities grows as well. Because of that, there’s a huge amount of data created and stored every day. You can use scalable MLM software, which can handle the data, irrespective of the growth in your business. You can also apply MLM compression and move data of inactive users to secondary storage to free up space.
Ensure that Data Never Gets Manipulated: Many people in your MLM business would access the distributor data. Ensure that they can’t make any changes without approval and only when it’s highly necessary. Even when the changes are made, keep immutable logs for those. Also, offer role-based access to avoid unnecessary data sharing.
Cost Should Not Come in the Way of Compliance: An audit trail requires storing a lot of data, and storage costs increase with the volume of data. Either you can go for an MLM Software that doesn’t charge on the basis of the number of distributors or only store data of active members. Create a rule that, if a distributor is inactive for more than 6 months, removes their data from the primary system and stores it in secondary databases. If they become active again, you should be able to move back the information.
Ensure That Your Audit Trail Data is not Scattered: Consider that your distributor KYC details are stored in your AML software, training details in LMS, and support tickets in third-party service tools. In such cases, you need to bring all information into one solution through integration or using tools such as Zapier. However, the best option is to use a full-fledged MLM software that allows you to store all the required information on one platform.
Keep Your Employees Trained: Your employees must be aware of the importance of audit trail training, provided with the necessary guides, and they must follow detailed checklists prepared to keep an eye on data flow for creating audit trails.
To strengthen your compliance framework, be sure to review our detailed guide on the direct selling audit trail.
Preparing direct selling audit trails can become easier if you know how to manage data and keep it in a centralized storage at a sustainable cost. Also, you must train your employees so that they know the importance of an audit trail and perform activities keeping compliance in consideration. You must set controls from your end as well so that audit trail info never gets manipulated.
